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QUARTERLY ACTION REPORT

QUARTER 4, 2025

"Central Virginia's Premier Radio Club"

HVARC

Your Radio Community | Join HVARC

Join Central Virginia's premier amateur radio club today! HVARC is a modern, community-focused club that's rapidly growing.

Q4 Overview: Building Stronger Connections

The Hanover Virginia Amateur Radio Club focused on three strategic pillars this quarter, each designed to strengthen our community and advance the art and science of amateur radio. These initiatives represent our commitment to excellence and service.

Community Engagement

Through events and meetings that bring operators together

Emergency Preparedness

Through training and exercises that keep us ready

Education & Recruitment

Through word-of-mouth and strategic social media plans

HVARC has established itself as a cornerstone of amateur radio activity in Central Virginia. Our quarterly focus areas ensure that we continue to grow while maintaining the high standards of service, education, and community engagement that define our organization. Through strategic planning and dedicated volunteer efforts, we've created a vibrant community that welcomes newcomers while providing advanced opportunities for experienced operators.

Membership Growth: A Story of Success

HVARC's membership growth can be attributed to our welcoming atmosphere advertised through word of mouth, as well as the club's increased presence on social media platforms to recruit folks who may not be familiar with HVARC or amateur radio in general.

The Board of Directors observed a direct correlation with a significant increase in membership applications once social media initiatives were launched.

107

Active Members

Total club membership as of December 2025

24

Q4 Applicants

New member applications this quarter

69

YTD Applicants

Total applications throughout 2025

100%

Retention Rate

Unprecedented member satisfaction and loyalty

Regional Appeal and Community Impact

Our notable 38% rate of members from outside of Hanover County displays our club's regional appeal, engaging events, and how HVARC fosters a strong community across Central Virginia. This geographic diversity strengthens our communications capabilities and enriches our club culture with varied perspectives and experiences.

62%

Hanover County

Members residing in our home county

24%

Border Counties

Members from adjacent communities

14%

Regional Localities

Members from other Central Virginia areas

Digital Outreach: Reaching New Heights

112,000+ VIEWS

of HVARC content across all social platforms

HVARC's digital presence exploded in Q4 2025, with strategic content reaching audiences far beyond our local community. Our innovative approach to social media engagement has transformed how we connect with current members and attract new ones to amateur radio.

TikTok Engagement

82,000 total views in Q4 alone

  • 3,000 likes across all content
  • 1,000 profile views
  • 171 comments
  • 650 shares to other users

90% of engagement came from the "For You Page", demonstrating exceptional content performance in TikTok's algorithm.

Facebook Engagement

30,000 total views across all Q4 posts

  • 2,000 total engagements (likes, etc.)
  • 102 new followers this quarter
  • 80% of viewers were non-followers

Many new applicants discovered HVARC through targeted Facebook advertisements, proving the value of strategic paid social media campaigns.

Website Growth and User Engagement

Our website saw significant growth during Q4 2025, with 1,400 total sessions and a noticeable spike in traffic during periods where social media initiatives were active. Of those 1,400 sessions, 800 were unique visitors, demonstrating strong new user acquisition.

1,400

Total HVARC.org Sessions

800

Unique HVARC.org Visitors

New Visitors

95% of unique visitors were first-time users

Returning Users

5% were returning visitors seeking additional information

Ad Impact

Strong correlation between social media campaigns and traffic spikes

Most Visited Pages

  1. Join Page
  1. Home Page
  1. Events Page

Most Clicked Buttons

  1. Apply Now (to join HVARC)
  1. Visit our QRZ Page
  1. View Upcoming Events
65%

Mobile

Smartphones & mobile devices

32%

Desktop

Traditional computers

3%

Tablets

iPad and similar devices

100%

Site Uptime

Because we use a reliable & redundant webhost, our site was online 100% of the time

The user experience data reveals important insights about how our community accesses information. The mobile-first trend in web traffic reflects broader internet usage patterns and validates our investment in responsive and modern, mobile-friendly web design.

Monthly Meetings: Education and Community

HVARC's monthly meetings serve as the cornerstone of our educational mission and community building efforts. Each meeting this quarter was held at the Atlee Branch Library and featured engaging presentations from club members on technical topics relevant to amateur radio operators of all skill levels.

1

October Meeting

Remote Radio Operation – Eric, W4MC delivered an exceptional presentation on remote radio operation. His comprehensive display included various radios and software packages capable of remote operation, the prerequisites for successful implementation, and a live demonstration of remote operations in action.

2

November Meeting

Automatic Packet Reporting System – Sean W4BKR, our Vice President, provided an in-depth presentation on APRS. The comprehensive talk covered the fascinating history of APRS, its various applications in emergency communications and everyday amateur radio activities, and practical demonstrations of the system in use.

3

December Meeting

Year-End Gathering – The December meeting served as a "year in review" style wrap-up for the year and included the announcement of HVARC’s officer election results for the 2026 term. All current officers were re-elected, with no major split in the vote. Members used the meeting to catch up and talk through the club’s direction—growth, goals, future activities, events, and upcoming initiatives—closing out the year on a collaborative note.

Fall Field Day: A Community Celebration

On November 8th, 2025, HVARC hosted its second ever field day event, and it exceeded all expectations. Over 40 members and guests stopped by throughout the day to participate in this celebration of amateur radio and community fellowship. The event showcased the versatility and excitement of amateur radio while providing hands-on opportunities for operators of all experience levels.

40+

Attendees

Members and guests participated

4.5

Satisfaction Rating

Average satisfaction score out of 5 stars

9/10

Likelihood of Returning

Average likelihood of attending another HVARC sponsored event

01:00

YouTube

HVARC Fall Field Day 2025 B-Roll

Radio Operations

  • HF stations for long-distance contacts
  • VHF/UHF stations for local and regional communications
  • Hands-on operating opportunities for all visitors
  • Equipment demonstrations and technical discussions

Community Fellowship

  • Burgers and hot dogs grilled on-site
  • Smoked mac and cheese
  • Lots of cupcakes
  • Fresh cookies and brownies

The success of this event was made possible by the generous contributions of our members. Special recognition goes to Doug N4HDF for bringing and grilling the burgers and hot dogs, Sean W4BKR for the fantastic smoked mac and cheese, Bob W4RTH for providing drinks, Wayne and Michael Buchan WB4UPM and KR4GBV for the cupcakes, and Paul KC4VDZ for the cookies and brownies.

Public Service: Serving Our Community

HVARC members demonstrated their commitment to public service and emergency preparedness through multiple volunteer activities during Q4 2025. These efforts showcase the vital role amateur radio operators play in supporting community safety and major public events.

Hanover ARES Exercise

October 2025

Several HVARC members and Officers participated with Hanover ARES in a countywide exercise. Participants were deployed to Fire-EMS stations across Hanover County to evaluate coverage of the N8ELS 145.110 repeater.

This critical effort gathered real-world data to inform strategic decisions on expanding the repeater's footprint and enhancing amateur radio infrastructure throughout Hanover County. The exercise demonstrated the importance of systematic testing and provided valuable insights for future infrastructure investments.

Richmond Marathon

November 15, 2025

Several HVARC members volunteered at the Richmond Marathon on behalf of the Richmond Amateur Telecommunications Society (RATS). The volunteers played a crucial role in event communications, assisting with tracking runner positions at water stops, communicating patient conditions at medical tents, and maintaining coordination between various support stations.

This collaboration with RATS demonstrates HVARC's regional partnerships and our members' dedication to public service beyond Hanover County.

Technical Upgrades & Financial Overview

In Q4 2025, HVARC focused on enhancing its digital presence through significant website upgrades, ensuring a more engaging and user-friendly experience for all members and visitors.

Cosmetic Optimizations

Our website received a major visual refresh, incorporating updated photos, graphics, animations, and videos that vibrantly showcase HVARC's activities and mission.

"Join HVARC" Page Overhaul

The "Join HVARC" page was completely redesigned to simplify navigation, providing a clear pathway for prospective members and an inviting introduction to amateur radio for newcomers.

Webhost Subscription Upgrade

To support our expanding digital footprint, our webhost subscription was upgraded in November, providing increased storage capacity and access to enhanced functions for a more robust online presence.

HVARC's financial activity for Q4 2025 was minimal, reflecting our club's primary focus on community and passion over profit. Quarterly revenue stood at $0, with expenses totaling $96 solely for website maintenance. The net balance remained at $0, ensuring resources are dedicated to engaging activities.

Looking Forward: 2026 and Beyond

As HVARC continues to grow, we face the exciting challenge of maintaining high engagement levels among our expanding membership base while actively recruiting more members into HVARC and amateur radio in general. This growth requires strategic planning and resource allocation to ensure every member feels valued and connected.

Q1 2026 Goals

01

Member Experience & Program Development

Enhance the structure, content, and value of monthly meetings and club activities by expanding educational programs, improving presentation quality, adding more hands-on sessions, and creating new opportunities for members to learn, collaborate, and get on the air.

02

Recruitment Materials

Procure professional recruitment materials for in-person events and meetings. This includes business cards, a roll-up display board, branded tablecloth, and other promotional items to effectively represent HVARC at community events.

03

Social Media

Continue to promote, recruit, and educate via social media platforms. Our growing engagement statistics and notable increases in membership applications during advertisement periods prove that social media marketing works exceptionally well for our mission.

2026 will be even better than 2025

HVARC will continue our mission to expand the knowledge and craft of amateur radio throughout Central Virginia and beyond. Our club continues to grow at an exponential rate considering its age, and we are positioned perfectly to maintain this momentum. With dedicated volunteers, strategic initiatives, and a welcoming community culture, HVARC stands ready to achieve even greater success in the coming year. Our foundation is strong, our mission is clear, and our future is bright.